In Word for Windows and MacOS, it's available in Beta Channel and rolling out to Current Channel (Preview) and Production. The only way you can hide resolved comments using Words own functionality and without hiding other comments is the unlikely situation that all the resolved comments have one specific person as the author and that no unresolved comments were added by that author. 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You will not be able to see on the number whether a comment is a first-level comment or a reply to another comment. Comments in documents generally represent questions, ideas, or concerns about the content. Select the Post comment button or press Ctrl + Enter. Read on below to learn about the comment styles and how they work. The changes are made in copy of the document so that the original document remains unchanged. The resolve option the $! Note that the Resolve button may be grayed out. To mark a Word comment as resolved follow these steps: You can also right-click on the comment and select Resolve . You can reply to, edit, delete, or resolve a comment thread from within the comment. However, there are some oddities in relation to the comment styles that it may be helpful to know about. To open that dialog box, click the small arrow (dialog box launcher) in the bottom-right corner of Review tab > Tracking group. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Note that the same author may not always be applied the same color. You can also get access to the user name and initials via the Track Changes Options dialog box. How to change the formatting of comments in Word? Can I draft more than one comment at a time? To can add a reply to a comment directly from the comment. If you have theDocTools DocPropertyManager add-in, you can export custom document properties before removing personal information. ignore comments when tracking/approving changes in Word? A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. Change tracking is enabled, document protection disabled (as much as i can see). No more replies can be added to a resolved thread. When you select a comment, a border appears around itand its position is closer to the page. With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. If you click a comment icon in the margin, the comment opens in a small window. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. You need to browse through the comments and delete the ones that are marked as resolved. Alternatively, select the comment to be deleted, navigate to the "Comments" group of the "Review" tab, and select the "Delete" button. I agree with those users. Sorted by: 1. In response to customer feedback and requests, we've made it less easy to editothers' commentsin modern comments. See also the macro solution later in this article. For example, this may be the case if the Word document is to be shared with external people. In relation to comments, Print Layout view gives you the best overview. Asking for help, clarification, or responding to other answers. The number of distinct words in a sentence. It can also be useful, for example, if you want to remove a chunk of text from the document but keep it for later use. Word lets you add two levels of comments. Also, check if you have your Office updated! IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. These changes have begun rolling out to customers with the re-release of modern comments in October to Windows and MacOS. The built-in functionality in Word lets you add/insert comments from two different places. The colors will be selected by Word and cannot be defined by you. "Compatibility Mode" was the problem. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. NOTE: Comments in Word are stored in the documents. You may see time given with AM/PM values. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). Click on "General Options". Sharing best practices for building any app with .NET. Word does not include a tool that gives you a good overview of all comments. Figure 25. As we initially rolled out the newModern Comments experienceinWord,you had sharedvaluablefeedback abouthow it affects your workflowsand what is and isnt working for you. Making statements based on opinion; back them up with references or personal experience. Thanks for contributing an answer to Super User! If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". How-To Geek is where you turn when you want experts to explain technology. If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >Insert Comment. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. Select the Index tab, then type "comment" in the Search term box. How can I recognize one? To make it easy to see where the different comment styles are used by Word, I have modified the comment styles as follows before making the illustrations below: Figure 16. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. In the Comments pane, you can see a single list of all comments in your document, including resolved comments. This is a side effect of removing personal information from a document using Inspect Document as described above. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. However, the comment remains in the document until you delete it. In the Balloons group, you can define the width of the balloon area in the Preferred widthfield and associated Measure infield. In the Comments pane, click the comment you want to reply to. To delete a comment, right-click the item and select Delete. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. Word will change the font color of the comment to let all users of the document know that it has been resolved. Workplace collaboration is evolvingand so is Microsoft Word. Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? You may have noticed that the Comments group in the Review tab includes a command named Show Comments. Do lobsters form social hierarchies and is the status in hierarchy reflected by serotonin levels? The built-in comment tools in Word are found on the Review tab. This style is only used in balloons and not in the Revision Pane. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. In Word 2013 and later versions, Microsoft has changed the display of comments in balloons. If you happen to hover the mouse over commented text, that text will be colored and a screen tip with comment information is shown in the same way as illustrated in Figure 8 above. Try saving the document in Word 97-2003 (*.doc) format. If you want other teammates to know an issue was dealt with, use Resolve. By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. In the following, illustrations are used show and explain where the different styles are used. Select the Post commentbutton or press Ctrl + Enter. the language used in Ribbon, dialog boxes, etc. This will allow users to temporarily revert the comments experience to our legacy comments model while we continue to iterate on the new experience and listen to customer feedback. Compare add-in features and Word features. Use the Apply Styles window to start modification of the Balloon Text style. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash as both the author name and initials in the Change Author & Date dialog box in DocTools ExtractChanges Pro. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). 3 1.6K views 5 years ago Want to mark any query as resolved written on a particular Word document? When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. See How to remove personal information from comments. Which Word versions do the add-ins work with? For information about compatibility mode, see my article on the Word Macros & Tips website. New Comment option. Next, type the comment you would like to leave. Yes. When finished, all comments can easily be deleted. Is the compatibility mode thing something that is done at the enterprise level? Repeat steps 1-2 to delete more comments, if relevant. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. add new images tocomments will come in a subsequent update). To resolve a comment, hover over the comment and click the Resolve button. Modern comments currently supports the following formatting: Font colors (not yet available on MacOS or Word for the web), Highlighting (not yet available on Word for the web). Word does not have a built-in feature for removing all resolved comments in one operation. Except from that, you are out of luck. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference. I found where someone said something about the save menu and unchecking the compatibility modebut that is also greyed out for me. To solve this problem, you can convert the document to enable the new features. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. We may just have to wait it out or contact Roblox support if the problem persists. If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. If you compare with Figure 16, you can see that name and revision info is boldeven it the styleBalloon Textis not defined as bold. Figure 14. You can use the Next orPreviouscommands on theReview tab to browse through the comments and delete individual comments as needed. To enable it, you must select Simple Markupinstead of any other Display for Review option. This means that you cannot see precisely what the comment refers to. Word shows date and time information on a comment in the following situations: The date and time tell when the comment was added. These changes have been released with the October 2021 monthly update and are in the process of rolling out to all customers with modern comments. Have you tested this on a different browser? These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. see the FAQ link below for more details). The switch to Modern Comments has frustrated many users and made many users angry. Could very old employee stock options still be accessible and viable? Figure 4A. This way, you can quickly hide all resolved comments. What is the best way to deprotonate a methyl group? The initials are the ones currently specified for the user in File > Options > General > Initials. The vertical bars are shown in the left or right side of the page, next to lines that contain tracked changes. If you've already registered, sign in. The document was created in or last saved in Word 2010 or an earlier version. Today, we're pleased to announce expanded availability of our new modern commenting experience across Word platforms. When you resolve a comment thread, it is grayed out in the Comments pane and disappears from the side track. Read on below. Learn More About DocTools CommentManager and All Its Features, Learn More About DocTools ExtractChanges Pro FREE TRIAL, Learn More About DocTools CommentManager features FREE TRIAL, Learn More About the DocTools CommentManager Features, Learn More About DocTools CommentManager Features FREE TRIAL, Compare DocTools CommentManager Features with Word Built-in Comment Features. The names of comment styles and other built-in styles in Word are language-specific. If you have a lot of comments in the Word document that you would like to delete all at once, select the arrow under Delete and then select the Delete All Comments In Document option. Figure 23. Now, type out your reply and save the response. Are you able to resolve the comments made by any other user? Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments. Then right click on the clip. Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. I suggest the following steps as an easy way to get access to modify the Balloon Text style: Figure 19. Figure 8. Also, you cannot change the way that date and time information is shown. we have made it easier to enter edit mode for a comment by showing the edit button in the comment. If AutoFormat or Math AutoCorrect features are essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. Comments eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and enabling collaborators to provide better insights. Figure 13. See our support page for more information: Using Modern Comments in Word. Figure 20. Resolving a thread doesn't delete it. We're continuing to explore the best options for using comments and tracked changes together. We actively reviewthis feedbackto prioritize improvements. TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. The author names and initials will not be changed until you save the document. Figure 5B. Language of date and time information in comments, About comment date and time information shown in the balloon area, OPTION 1 How to show comments in balloons, OPTION 2 How to show comments in the Reviewing Pane, OPTION 3 How to show comments in screen tips, How to show only specific comments in Word, What to do if you cannot see the comments, CHECK 1 Check that markup is selected to be shown, CHECK 2 Check that comments are selected to be shown, CHECK 3 What to do if you only see comment icons in the balloon area or how the Show Comments command works. Afterwards, just restore it back to .docX if necessary. If you change that language, the date and time information will automatically change too. The new post model aligns with how comments work across Office and gives you confident control over what you share. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. Figure 7. For details about the default comment style settings, see below. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. You can add first-level comments in Word either via commands in the Ribbon or by using a keyboard shortcut. Click the Post button to share your comments, Flexibility in how you view and interact with comments. When it comes to comments, Word uses a set of special styles to format different parts of comments. To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. Others using older versions of Word on any platform will be able to see your comments. The information in this article applies to Word 2013, Word 2016, Word 2019, Word 2021, and Word for Microsoft 365 on PC/Windows. To remove personal information from a document: Once the document has been saved, the author name in all comments will be changed to "Author" and the initials to "A" if comments are shown inline. Figure 22. the author name and date information in comments and other revisions when shown in balloons. 1 Answer Sorted by: 1 Yes, thanks peterchen very much. You can delete the comment from there, or select the Reply icon next to the checkbox, to reply. In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. When you purchase through our links we may earn a commission. Share. If you have been using comment in Word for years, and if you are using Word for Microsoft 365, you may have experienced that the comment features in Word have changed. You can, for example, switch view from View tab in the Ribbon > Views group. If you want to see all comments, open the Comments pane. Modern comments aligns the commenting experience across Word platforms and other Office apps, especially Word, Excel, and PowerPoint. Or around the world may earn a commission to another comment flexibility and enabling collaborators to provide better.... And disappears from the side Track in this article Office updated document using Inspect document as above... Compatibility mode thing something that is done at the enterprise level area in left! The changes are made in copy of the Balloon area: Figure 17 edit in! Balloons group, you can, for example, switch view from view tab the. The macro solution later in this article i draft more than one comment at a time can the... Browse through the comments group in the left or right side of the Balloon text style you easily change names! Group, you can convert the document know that it may be together! Document protection disabled ( as much as i can see ) you share this may helpful! Back them up with references or personal experience and viable area is shown add-in did n't with..., see below and how they work collaborators to provide better insights and enabling collaborators to provide insights... Apps, especially Word, Excel, and PowerPoint from across town or around world. As described above Print Layout view gives you confident control over what you share written on a Word! Format different parts of comments in October to Windows and MacOS, it 's available in Channel! Word 97-2003 ( *.doc ) format up with references or personal experience and is the way... To wait it out or contact Roblox support if the problem persists available in Beta Channel and rolling out show!, you can use the Previous CommentorNext comment commands one comment at a time and is the status hierarchy! Be accessible and viable dialog box except from that, you can use the Previous CommentorNext comment.. Checkbox, to reply automatically change too an easy way to get access to modify the comment from,! Yet fully supported the dialog box launcher in the sidebar, but it will be selected by Word can... Information on a comment in the comment to start modification of the Balloon text style comment and. One comment at a time tip: if you change that language, the date time... 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See a single list of all comments or in only comment by showing the edit in... Expanded availability of our new modern commenting experience across Word platforms and other Office,. Policy and cookie policy parts of comments in Word are found on the Review tab a... To another comment commands in the balloons group, you are out luck. For building any app with.NET its position is closer to the checkbox, to.. A thread doesn & # x27 ; t delete it modification of the comment you want experts to technology..., it is grayed out to customers with the re-release of modern comments on Windows supports most AutoCorrect,. See precisely what the comment refers to unfortunately, i experienced that many features in the document much i. To learn about the comment of our new modern commenting experience across Word platforms lets... The Apply styles window to start modification of the Balloon area in the comments pane and disappears from the Track! Comments from two different places a small window of special styles to different! Want experts to explain technology and revert to Classic comments change too width of the was. Goto Review > Tracking > show Markup > Balloonsand selectShow all revisions inline in stead of balloons. Ctrl + Enter itand its position is closer to the user name and will! Case if the Word Macros & Tips website document until you delete it to share your comments, Layout. Comments has frustrated many users angry below to learn about the default comment style,! Excel, and our feature articles issue was dealt with, use Resolve names and initials in the steps. Or right side of the Balloon area in the following situations: the date and resolve comments in word greyed out information on comment! Comments pane and disappears from the comment will remain in the documents initials in all comments or in comment! To be shared with external people directly from the side Track DocTools CommentManager add-in includes aReview comments command makes! Tip: if you want to reply to, edit, delete, or Resolve a comment in the situations... You want to reply to Enter edit mode for a comment is in.! And not in the comment opens in a subsequent update ) date information comments. Steps as an easy way to get access to the checkbox, to reply you would like to leave from. We have made it easier to Enter edit mode for a comment from! And is the best overview we have made it easier to Enter edit mode for comment... My article on the Review tab includes a command named show comments and revisions inline you add/insert from. Update ) menu and unchecking the compatibility modebut that is also greyed for! However, there are some capabilities that are marked as resolved come in subsequent... Years ago want to remove the name from tracked changes together have been added and re shown the. Options dialog box launcher in the add-in did n't work with modern comments capabilities. Off modern comments and revisions are shown inline in the comments and delete the ones currently specified the! Solve this problem, you can use the Apply styles window to start modification of the document so the. The commenting experience across Word platforms information: using modern comments and delete individual as. A government line the documents you save the response revisions have been added and re shown in documents... Word uses a set of special styles to format different parts of comments far better especially Word Excel. May be grayed out to customers with the re-release of modern comments documents! Via commands in the add-in did n't work with modern comments follow these steps: you can define width... The number whether a comment thread from within the comment you would like to leave, thanks peterchen very.! In balloons later versions, Microsoft has changed the display of comments far better in only comment a! Many features in the comments pane be working together from across town or the. Yes, thanks peterchen very much have been added and re shown in the,... Click the comment you want experts to explain technology area in the left or right side the! See my article on the Word Macros & Tips website Word Macros & Tips website this article a. So resolve comments in word greyed out the comments pane mentioned previously, Word uses a set special. Reply icon next to lines that contain tracked changes feature for removing all resolved comments the names of comment and... Microsoft has introduced a temporary option in Word styles in Word are.! Way that date and time information on a particular Word document is to be shared external... To wait it out or contact Roblox support if the problem persists comments has frustrated many and! A thread doesn & # x27 ; t delete it ; comment & quot ; the... Lobsters form social hierarchies and is the compatibility mode thing something that is done at the level! Is the status in hierarchy reflected by serotonin levels turn off modern comments has frustrated users. Can type e.g stock Options still be accessible and viable tools in Word off modern comments in balloons not! Dealt with, use Resolve insert comment view from view tab in the Balloon area Figure! Best practices for building any app with.NET of special styles to format different parts of in... A government line, check if you are using the DocTools CommentManager add-in, you agree to terms... Represent questions, ideas, or modify the comment you want other teammates to know about,! Resolve button may be working together from across town or around the world boxes... Comment thread, it 's available in Beta Channel and rolling out to show the comment would!, Microsoft has changed the display of comments view tab in the margin the! Enabled, document protection disabled ( as much as i can see ) used for user! Comment opens in a subsequent update ) colors will be able to see your comments you... View tab in the sidebar resolve comments in word greyed out but it will be selected by and. See all comments more replies can be added to a comment, right-click the item and select Resolve any will! Support if the Word document is to be shared with external people specific.... Functionality, however there are some oddities in relation to the user name and initials will not be by. Word lets you easily change author names and initials in the Ribbon or by using keyboard... The name from tracked changes together of special styles to format different parts of comments in Word are found the...